Overview of the Position
The primary duty of the Bookkeeper is to administer financial transactions and payroll functions, create reports and provide assistance with office functions. This person is to be in agreement with Elim Chapel mission and goals, and supportive to other staff and leadership of Elim. This person is answerable to the Family Pastor.

Qualifications
1. College/CEGEP or several years of relevant experience
2. Full knowledge of complete accounting cycle
3. Good knowledge of QuickBooks (Non-Profit)
4. Computer skills – MS Word, MS Excel, Payroll software
5. Good team player with effective interpersonal skills
6. Excellent oral & written communication
7. Ability to work independently

Expected Responsibilities
Financial Administration – 50%

1. Administer donations by coordinating the Sunday morning Offering Counters, managing direct debit and online options, recording donations in Quickbooks to proper class (General or Restricted Funds), and monitoring all incoming funds.
2. Administer payables and credit card purchases by allocating expenses to the appropriate ministry, clarifying category, generating weekly cheque runs, mailing and distribution of cheques.
3. Manage cash flow by monitoring bank balances, advising board and staff of shortage, and transferring funds from investments funds as required.
4. Administer journal entries, prepaid expense schedule, GST receivable, and month end analysis of Restricted Funds.
5. Create invoices for rentals as per established rates or rental applications, and record rental deposits, monitor revenue recognition, and generate refunds.
6. Contact the bank about any changes required in signing authorities, changes to Direct Debit enrollment or any other banking related discussions/requirements.
7. Generate and distribute monthly reports for staff, board and finance committee. Create summary reports for specific projects upon request.
8. Assist with annual budgeting by preparing forms and providing data for each ministry to develop their budget for next year.
9. Assist with yearend reporting by compiling the required paper documentation, providing a computerized Back-Up for the year’s transactions, communicating with accountant and his assistants for any clarifications needed and providing final report for congregation.
10. Assist with year-end review of donation records, process any required adjustments, generate annual charitable donation receipts.

Office Assistance – 25%
1. Take minutes at staff meeting, and email minutes to all staff and elders weekly.
2. Administer database by maintaining and updating the church database, Kidzone or Day camp database on Planning centre, as well as collecting and updating information for creating the church directory.
3. Assist with rentals by adding rental schedule to calendar, requesting insurance documents and informing Office manager of any contracts or insurance that are due and other rental administration requests as assigned.
4. Provide reception help (doors, main phone, receiving guests etc.) if needed.
5. Any other administrative duties as assigned.

Payroll & Group Benefits Administration – 15%
1. Administer payroll function by coordinating when data needs to be submitted, maintaining time card records and year to date summary data, monitoring group benefit costs and keeping staff records up to date.
2. Administer group benefits by advising providers of any new employee’s start up dates, setting up new employees with CCCC and Sirius, providing salary updates to Group Benefits company, advising staff of any changes to their deductions, forwarding monthly pension contribution figures to CCCC and assisting with staff questions.