OFFICE CO-ORDINATOR

Position Overview:
The Office Co-ordinator oversees office administration at Elim Chapel, with a primary focus on aligning operational activities with the organization’s mission, vision, and objectives. This position necessitates a commitment to the governing principles of Elim Chapel and collaboration with the staff and leadership team, reporting directly to the Operations Co-ordinator.

Qualifications:
• Educational background and practical experience in administration
• Creative skills and knowledge in social media and digital platforms as a valuable asset.
• Strong teamwork orientation, complemented by effective communication and interpersonal skills.
• Proficiency in utilizing office equipment and software programs, including MS Office, ProPresenter, OBS, Adobe Photoshop/Premiere, etc.
• Demonstrated administrative, time management, event management and organizational skills.

Key Responsibilities:
Office Management
• Implement and refine office procedures, crafting guidelines as needed.
• Respond to telephone and media inquiries and provide assistance to congregants and visitors.
• Procure and maintain office and church supplies within budgetary constraints.
• Solicit quotes for essential purchase requests.
• Acquire or lease office equipment, maintain service contracts, and provide technical support and training to staff and volunteers.
• Maintain and update databases, including attendance and ministry records.
• Safeguard confidential membership and volunteer databases.
• Maintain and update the Elim Chapel’s website content.
• Create and disseminate weekly E-News.
• Administer the church’s social media accounts (e.g., Facebook, Instagram, and YouTube), ensuring brand consistency and messaging coherence.
• Monitor and promptly respond to comments, messages, and inquiries across social media platforms.
• Strategically plan and schedule social media content using social media management tools, ensuring a consistent posting schedule.
• Foster online community growth and engagement, encouraging interactions and participation in church events.

Events / Rental Management
• Coordinate, plan, and facilitate church facility reservations for congregational and community groups.
• Design and produce promotional materials, such as posters, program cards, newsletters, brochures, invitations, and outreach materials.
• Manage rental inquiries and site inspection.
• Monitor and manage the rental calendar for space availability.
• Conduct facility tours for potential renters, addressing their queries and concerns.
• Coordinate rental setups, including equipment and furniture arrangements.
• Supervise rental events to ensure compliance with agreements and address issues promptly.
• Maintain communication with rental clients, addressing inquiries and agreement modifications.
• Maintain precise records of rental activities.
• Collaborate with custodian to ensure rental spaces are well-maintained and clean.
• Advertise and promote rental spaces through various channels.

Sunday Service Administrative Support
• Coordinate volunteer schedules for Sunday and special services.
• Create visual materials for sermon series.
• Prepare materials for OBS, ProPresenter, YouTube, and Online Church platforms.
• Edit and upload sermon podcasts and YouTube videos.
• Ensure Sanctuary supplies are adequately stocked.
• Co-ordinate administrative tasks related to Sunday Service, including scheduling, announcements, and logistics for Sunday Service.
• Communicate relevant information to staff, volunteers, and congregants.

Conditions of Employment:
● Applicants must be legally entitled to work in Canada
● Agreement with Elim Chapel’s doctrinal statement and governing documents
● Valid criminal record check and child abuse check is required for this position

Salary:
$15.50 – $17.00 per hour

Benefits:
• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking

Schedule:
• Office hours: Monday to Friday from 9am to 4pm
• Work beyond these hours might be needed. In such cases, we offer compensatory time off.

Please email your cover letter and resume to office@elimchapelwinnipeg.com.